Overview: The administrative assistant supports the daily operations of Cardinal Kung Academy, reporting to the Principal but also working regularly with students, faculty, and other administrative personnel. The administrative assistant is the face and voice of the school (and by extension, of Christ and His Church) for those calling or visiting for the first time and must be able to exhibit grace and charity even during hectic moments.

Responsibilities: – The administrative assistant is primarily responsible for managing the everyday operations of the school office, including but not limited to:

• Monitoring entrances to the building and hallway (intercom, remote locking system)
• Answering phone calls in a courteous, professional, and informative manner
• Fielding regular admissions calls, directing interested parties to the appropriate next step, and answering questions accurately
• and appropriately
• Receiving visitors to the school and ensuring that proper sign-in/out procedures are followed
• Regularly assisting students, parents, and teachers who frequent the office
• Coordinating with teachers for make-up tests and quizzes for their students and administering these exams
• Keeping student cell phones and electronic devices securely stored during the school day
• Recording attendance and disseminating absentee lists to teachers in a timely manner, tracking excused and unexcused
• absences, communicating regularly with parents regarding absences
• Managing and recording situations requiring basic first aid for students (Band-Aids, ice packs, etc.), alerting parents and school
• nurse when more serious attention is required
• Copying, scanning, and filing as needed
• Managing student files, requesting student paperwork as needed, organizing school paperwork
• Acting as a resource for school policies, school news, and upcoming events
• Collecting money for student events and activities, keeping student clubs’ funds organized
• Helping to maintain office organization of supplies, deliveries, and paperwork
• Scheduling appointments with the Principal
• Other related duties as assigned by the Principal

Additional Responsibilities:

• Completing transcript requests for schools that have closed whose files we store
• Keeping the school calendar of events up to date on Google Calendar and school website
• Assisting with set up and attending school events
• Taking photos of student activities and storing photos in an organized manner
• Regularly posting on social media
• Assisting the Guidance Counselor as needed

Required Education and Experience:

• High school diploma and 3+ years of experience in an office environment or college degree
• Excellent interpersonal skills – highly collaborative and an effective team member, willing to work with others
• Strong organizational skills
• Excellent written and verbal communicative skills
• Excellent computer skills – Facility with Office and Google applications, willingness to learn new applications used in the daily operations of the school

Competencies and Personal Attributes:

• Detail oriented, precise, and strong organizational skills
• Ability to work with Google office suite (Docs, Sheets, Calendar) and learn new technology
• Deliver results while maintaining focus on critical deadlines
• Manage multiple responsibilities simultaneously and follow through on assigned tasks
• Troubleshoot when problems or conflicts arise
• Able to perform in stressful situations
• Unyielding integrity and confidentiality
• Willingness to serve others
• Joy and patience in working with children of various ages

Desired Competencies and Personal Attributes

• Establishes a courteous and professional demeanor as a representative of the Diocese and the Catholic Church
• Understands and is supportive of the mission of the Catholic Church and schools in the Diocese of Bridgeport
• A disciple who loves Christ and desires to serve.
• Able to deliver and accept constructive feedback
• Self-starter who is able to work with limited instruction and supervision
• Ability to speak Spanish is desirable but not required.

All interested and qualified candidates can submit a resume and cover letter with salary requirements to Ms. Lauren Doyle, Director of Operations (ldoyle@cardinalkungacademy.org).